Help Center
Recommended operational FAQs for account setup, billing, scan requests, package pickup, verification, and storage fees.
Last Updated: Upon publication | This Help Center provides general support information. Account-specific decisions are handled by ExpatPostal support and the current Terms, Privacy Policy, plan rules, and published policies.
Recommended before public launch
Publish this Help Center as the central customer-support page before promoting plans, packages, scan requests, Residential Address Add-On, coworking delivery, or affiliate referrals. Link it from the website footer, pricing page, checkout pages, chatbot, and support emails.
Start here
This Help Center answers common operational questions about ExpatPostal account setup, mailbox activation, identity verification, USPS Form 1583, billing, scan requests, package pickup, storage fees, Residential Address Add-On, coworking delivery, and support escalations.
This page is not legal, tax, financial, banking, immigration, residency, customs, medical, or compliance advice. Third parties decide whether they accept any address, document, scan, or service record. For account-specific help, contact ExpatPostal support.
| Need help with | Quick answer |
|---|---|
| New account setup | Choose a plan, complete checkout or reservation steps, submit onboarding information, complete verification and authorization, then wait for activation confirmation before using the address. |
| Mailbox activation | Payment or reservation alone does not activate a mailbox. Mail handling starts only after onboarding, identity verification, and required authorization are complete. |
| Billing questions | Billing depends on the selected plan, billing duration, add-ons, fees, and checkout terms. For account-specific billing, contact support. |
| Mail scans | Standard mail scanning is included within plan limits. Sensitive items, checks, IDs, packages, magazines, and oversized or restricted items may require special handling. |
| Package pickup | Eligible package plans support package pickup subject to plan limits, size and weight limits, storage rules, prohibited-items rules, and appointment procedures. |
| Storage fees | Eligible packages are stored for up to 5 days after notification. After that, package storage may be billed at $5 per day, per package unless a different written arrangement applies. |
| Verification | USPS Form 1583, ID review, address verification, recipient authorization, witnessing or notarization, and compliance review may be required before mail handling starts. |
| Escalations | Lost or damaged mail, refunds, cancellations, payment disputes, bank address issues, restricted items, missing documents, and account status questions must go to support. |
Contact support
Support contact
Email: info@expatpostal.com
Phone: +1 (307) 207-6610
Public hours: Monday-Friday, 6 AM-6 PM Pacific Time
For faster help, include your full name, account email, phone number, plan, item description, tracking number if applicable, invoice or receipt if applicable, screenshots, and the specific action you want support to take.
Related policy pages
This Help Center should be published together with the following policy pages. If a policy page, Terms & Conditions, Privacy Policy, checkout term, or written support instruction gives a more specific rule, that more specific rule controls.
| Policy page | What it covers |
|---|---|
| Política de manejo de correo | Mail logging, open-and-scan authorization, discard, shred, retain, forwarding limitations, pickup, sensitive items, and abandoned mail. |
| Refund & Cancellation Policy | Launch specials, billing terms, setup fees, add-ons, unused months, cancellation timing, refunds, and chargebacks. |
| Prohibited Items Policy | Weapons, hazardous materials, perishables, illegal goods, medication policy, high-value items, oversized packages, and required package-promotion language. |
| USPS Form 1583 & Mail Authorization Policy | Why authorization is required, IDs, each recipient, witnessing or notarization, activation timing, and incomplete forms. |
Account setup checklist
| Step | What happens |
|---|---|
| 1. Choose a plan | Pick the membership that matches your mail volume, package needs, household users, coworking location needs, and Residential Address Add-On requirements. |
| 2. Complete checkout or reservation | Submit your plan selection, contact information, billing details, and any required reservation or launch-special information. |
| 3. Complete onboarding | Provide required account details, recipient names, home address information, service preferences, and required compliance information. |
| 4. Complete verification | Submit identity documents, address verification, USPS Form 1583 or required authorization forms, and witnessing or notarization steps when instructed. |
| 5. Wait for approval | ExpatPostal reviews the account, authorization, IDs, plan eligibility, and billing status. Corrections may be requested. |
| 6. Use the address only after activation | Begin using the assigned address only after ExpatPostal confirms the mailbox is active and provides final address instructions. |
- Do not send mail or packages until your mailbox is confirmed active.
- Use the exact assigned address format provided by ExpatPostal.
- List and authorize every recipient before mail arrives for that person or business.
- Keep contact, billing, recipient, pickup, and home address information current.
- Check your mailbox notifications and portal regularly.
- Contact support before sending restricted, oversized, high-value, medication-related, perishable, fragile, or unusual items.
- Schedule package pickup quickly to avoid storage overage fees.
- Do not rely on ExpatPostal for legal, tax, banking, immigration, residency, customs, or financial advice.
Plan and package limits overview
The plan overview below is for support education. Current pricing, billing duration, add-ons, package limits, and eligibility should be confirmed during checkout, onboarding, or the customer portal.
| Plan | Operational summary |
|---|---|
| Buzón digital básico | Standard mail scanning and digital mailbox access. No standard package allowance. Approved small-item handling may be available for items such as IDs, credit cards, checks, and essential documents. |
| Membresía Dorada | Occasional package access: up to 5 packages per month, up to 15 lbs each, subject to package rules and pickup availability. |
| Membresía Platino | Frequent package access: up to 10 packages per month, up to 25 lbs each, subject to package rules and pickup availability. |
| Membresía Premium | Higher package capacity: up to 15 packages per month, up to 50 lbs each. Eligible for Residential Address Add-On. |
| Membresía del hogar | Shared household access: up to 20 packages per month, up to 50 lbs each. Eligible for Residential Address Add-On. |
| Coworking Básico | Digital mailbox access and weekly mail availability at an approved coworking location. Package delivery is not included by default and may require an optional upgrade where eligible. |
Scan request lifecycle
| Step | What happens |
|---|---|
| 1. Item is received | Eligible mail is received, logged, and associated with the member account when authorization and account status allow. |
| 2. Member is notified | The member may receive a portal, email, SMS, phone, or other available notification depending on account settings and service process. |
| 3. Open-and-scan is authorized | Standard mail may be scanned according to plan rules. Sensitive items may require a separate request, fee, or approval. |
| 4. Scan is uploaded | The scan is made available through the approved digital mailbox or secure delivery method. |
| 5. Physical handling is resolved | Depending on the item and member instructions, the physical item may be discarded, shredded, retained, held for pickup, or handled through an approved process. |
Package pickup lifecycle
| Step | What happens |
|---|---|
| 1. Package arrives | An eligible package arrives at the approved ExpatPostal address or service location for a member with package access. |
| 2. Package is reviewed and logged | The item is checked against plan limits, size and weight rules, prohibited-items rules, and account status. |
| 3. Notification is sent | The member is notified when the package is logged and ready for the next step. |
| 4. Pickup is scheduled | The member schedules pickup or approved handling through the ExpatPostal process. Pickup details are not public for security reasons. |
| 5. Package is released | The package is released only through approved pickup, verification, appointment, or support procedures. |
| 6. Storage fees may apply | Packages are stored for up to 5 days after notification. After that, storage may be billed at $5 per day, per package. |
Package storage rule
Eligible packages are stored for up to 5 days after notification. After the 5-day window, storage may be billed at $5 per day, per package unless ExpatPostal approves a different written arrangement. ExpatPostal does not provide international package forwarding.
Escalation guide
Some questions should not be answered only by a website page or chatbot. Use the guide below to route the member to support and collect the right details.
| Issue | Information to include | Routing |
|---|---|---|
| Billing dispute, refund, cancellation, or chargeback | Name, email, phone, plan, invoice/receipt, date of charge, amount, and requested resolution. | Support required |
| Missing, delayed, damaged, or wrong mail/package | Name, email, account details, sender, carrier, tracking number, date sent, screenshots, and package/mail description. | Support required |
| Verification or USPS Form 1583 problem | Name, recipient names, form status, ID issue, notary/witness issue, and the exact correction requested. | Support required |
| Package over limit or restricted item | Item description, dimensions, weight, carrier, tracking number, value, and whether it has already shipped. | Support required |
| Bank, agency, residency, tax, legal, customs, or immigration question | General service questions can be answered, but advice or acceptance guarantees cannot be provided. | Professional advice or support referral |
| Pickup appointment change | Name, email, phone, package notification, preferred time window, and location/coworking details if applicable. | Support required |
| Portal/login/access issue | Name, email, phone, browser/device, error screenshot, and last successful login time. | Support required |
Operational FAQs
Account setup and activation
How do I start with ExpatPostal?
Choose the plan that fits your mail and package needs, complete checkout or reservation steps, submit onboarding information, complete verification and authorization, then wait for ExpatPostal to confirm your mailbox is active.
Does payment activate my mailbox immediately?
No. Payment, checkout, or a reservation does not activate the mailbox by itself. Mail handling begins only after onboarding, identity verification, required authorization, and ExpatPostal approval are complete.
When can I start using my ExpatPostal address?
Use the assigned address only after ExpatPostal confirms your mailbox is active and gives you the correct address format. Sending mail before activation can cause delays, refusal, return, or support review.
What information do I need during setup?
You may need to provide legal name, contact details, billing details, home address, recipient names, plan preferences, ID documents, USPS Form 1583 or required authorization, and any business or household information that applies.
Can I add another person to my account?
Only approved and properly authorized recipients may receive mail through the account. Household, business, or additional-user handling depends on the selected plan and authorization status. Each adult recipient may need separate approval and documentation.
What happens if information on my account changes?
Keep contact information, home address, billing details, recipient names, authorized pickup contacts, and package instructions current. Changes may require updated verification or authorization before service continues.
What happens if mail arrives before my account is active?
Mail or packages sent before activation may be delayed, refused, returned, held for review, or unable to be handled. Contact support immediately if something was sent before activation.
Verification and mail authorization
Why does ExpatPostal require verification?
Verification helps protect members, comply with mail receiving rules, prevent fraud, confirm who is authorized to receive mail, and ensure mail is opened, scanned, released, or handled only for approved recipients.
What is USPS Form 1583?
USPS Form 1583 is a mail authorization form used for Commercial Mail Receiving Agency processes. It helps authorize a mail receiving agent to receive and handle mail for the applicant or approved recipients.
Does each recipient need to be authorized?
Yes. Each person or business that will receive mail should be listed, approved, and authorized according to the plan, USPS/CMRA process, and ExpatPostal onboarding instructions. Spouses and household members should not assume one person automatically covers everyone.
What IDs are needed?
Follow the current onboarding instructions. Identity and address verification documents may be required, and documents must be current, clear, readable, and match the account information. Blurry, expired, cropped, mismatched, or incomplete documents can delay activation.
Do I need notarization or witnessing?
You may need to complete a notary, witness, or approved real-time verification process for USPS Form 1583 or successor authorization steps. Do not pre-sign or alter forms unless ExpatPostal instructs you to do so.
What if my Form 1583 or IDs are incomplete?
Activation may be delayed or denied until corrections are provided. ExpatPostal may request a new form, clearer ID images, corrected address details, proper recipient information, or a new witnessing/notary step.
Can mail be scanned while verification is pending?
No. Mail handling, open-and-scan, pickup, release, remail, discard, shred, or special handling should not begin until required authorization and verification are complete.
Plans, billing, and account changes
How am I billed?
Billing depends on the plan, checkout selection, billing duration, launch offer, add-ons, taxes or fees if any, and account status. Confirm the current billing schedule in checkout, the customer portal, or with support.
Are there hidden fees?
The plan pages may describe core plan pricing, but optional services, add-ons, storage overages, postage or carrier costs, special handling, payment issues, setup fees shown at checkout, and policy-related fees may apply.
What optional charges should I know about?
Common optional or conditional charges can include Residential Address Add-On, Important Document Handling, Check Scan Service, Magazine Handling Add-On, package storage overages, approved special handling, return/disposal handling, postage, or carrier costs.
What happens if my payment fails?
ExpatPostal may notify you, restrict account features, pause scans, hold mail or packages, suspend service, charge applicable fees, or terminate the account if payment remains unresolved.
How do I update my payment method?
Use the approved customer portal if available, or contact support with your name, account email, phone number, and the billing issue. Do not send full card details by email or chat.
Can I upgrade or downgrade my plan?
Plan changes may be available depending on account status, billing term, package needs, add-ons, and policy requirements. Contact support before sending mail or packages that exceed your current plan.
How do cancellations and refunds work?
Cancellations, unused months, launch specials, setup fees, add-ons, and refund eligibility are controlled by the Refund & Cancellation Policy, checkout terms, and account status. Account-specific requests must go to support.
What should I include in a billing support request?
Include your full name, account email, phone number, plan, invoice or receipt, charge date, amount, issue description, and the outcome you are requesting.
Mail scans and digital mailbox
Is mail scanning included?
Yes. Standard mail scanning is included with ExpatPostal membership plans, subject to plan-specific monthly scan limits, account status, authorization, and item eligibility.
What counts as standard mail?
Standard mail generally includes ordinary letters, statements, notices, standard envelopes, and standard correspondence that can be opened and scanned under the account authorization and plan rules.
What items are not standard mail scans?
Credit cards, government IDs, driver licenses, checks, packages, magazines, essential legal or financial originals, damaged items, oversized items, restricted items, or sensitive items may require special handling, approval, pickup, or a separate request.
How do I request a scan?
Use the approved digital mailbox, portal, or support process. The request must match the account authorization and the item must be eligible for scanning.
How will I receive the scanned mail?
Scans are made available through the approved digital mailbox, portal, or secure delivery method used by ExpatPostal. Protect your login credentials and report suspected unauthorized access immediately.
Can every item be scanned?
No. ExpatPostal may refuse or escalate scanning if an item is damaged, unsafe, legally restricted, unusually large, sensitive in a way that prevents handling, not properly authorized, or otherwise unsuitable.
¿Qué pasa con el correo basura?
Advertisements and junk mail may be automatically discarded to reduce clutter and storage, subject to current mail handling rules.
Can ExpatPostal scan checks?
Eligible members may request Check Scan Service for a secure scan of the front and back of a received check. ExpatPostal does not deposit, cash, endorse, negotiate, process, or guarantee acceptance of checks.
Can I keep physical originals?
Some physical items may be retained, held for pickup, shredded, discarded, or handled through an approved special process depending on item type, plan, member instructions, and policy. Ask support before sending sensitive originals.
Packages, pickup, and storage fees
Can I receive Amazon or U.S. retailer packages?
Yes, if your plan includes eligible package access and the package complies with plan limits, size and weight rules, prohibited-items rules, storage rules, pickup availability, and account status.
Does Basic include packages?
No standard package allowance is included with Basic Digital Mailbox. Approved small-item handling may be available for certain important documents or small sensitive items, subject to support approval and fees.
What are the package limits by plan?
Gold allows up to 5 packages per month up to 15 lbs each. Platinum allows up to 10 packages per month up to 25 lbs each. Premium allows up to 15 packages per month up to 50 lbs each. Household allows up to 20 packages per month up to 50 lbs each. All packages must also fit inside a standard car trunk by length and width.
How does package pickup work?
The package arrives, is reviewed and logged, the member is notified, pickup is scheduled through the approved ExpatPostal process, and the package is released through approved verification and appointment procedures.
Where is the pickup location?
Pickup and storage details are not public for security and privacy reasons. Eligible members receive instructions through the approved appointment or support process.
How long are packages stored?
Eligible packages are stored for up to 5 days after notification. After that, storage may be billed at $5 per day, per package unless ExpatPostal approves a different written arrangement.
What happens if I miss the pickup window?
You may be charged storage overage fees, and the package may be held, returned, discarded, escalated, or treated under abandoned-item rules depending on the item, account status, storage time, and support instructions.
Does ExpatPostal forward packages internationally?
No. ExpatPostal does not provide international package forwarding. Packages must follow approved pickup, storage, coworking delivery, or special handling procedures.
Can someone else pick up my package?
Only approved and properly verified contacts may pick up or receive items. Contact support before authorizing another person, and do not share pickup details publicly.
What packages are prohibited or restricted?
Weapons, ammunition, hazardous materials, dangerous goods, controlled substances, illegal items, perishables, liquids, biological materials, counterfeit or stolen goods, oversized freight, commercial-volume shipments, and other restricted or unsuitable items are prohibited or require review. Read the Prohibited Items Policy before shipping anything questionable.
Residential Address Add-On and coworking delivery
What is the Residential Address Add-On?
It is an address support option for eligible members who need additional residential address support for lawful mail and address continuity needs. It does not change package limits, pickup rules, scan limits, or storage rules.
Which plans are eligible for Residential Address Add-On?
Current English source-of-truth rules identify Premium Membership and Household Membership as eligible. Basic, Gold, and Platinum are not eligible unless ExpatPostal gives written approval under an updated offer.
How much is the Residential Address Add-On?
The published add-on price has been listed at $49 per month per person. Confirm current pricing, billing duration, and eligibility during checkout or onboarding.
Does the Residential Address Add-On guarantee acceptance by a bank or agency?
No. ExpatPostal does not guarantee acceptance by banks, government agencies, financial institutions, payment processors, credit bureaus, insurers, employers, residency programs, or third-party verification systems.
Does ExpatPostal provide legal residency, domicile, tax, or banking advice?
No. ExpatPostal does not provide legal, tax, financial, banking, immigration, residency, domicile, customs, or compliance advice. Consult qualified professionals for those questions.
What is the Coworking Delivery Program?
Approved coworking partner locations may support weekly mail availability and optional package delivery upgrades for eligible members near the U.S. border. Availability depends on location approval, member minimums, operational conditions, and plan rules.
Does Coworking Basic include package delivery?
No. Coworking Basic includes digital mailbox access and weekly mail availability at an approved coworking location. Package delivery is not included by default and may require an optional upgrade where eligible.
Support, security, and troubleshooting
How do I contact support?
Contact ExpatPostal at info@expatpostal.com or +1 (307) 207-6610. Public support hours are Monday-Friday, 6 AM-6 PM Pacific Time.
What questions require human support?
Account status, billing disputes, refunds, cancellations, lost or damaged mail, package exceptions, restricted items, pickup changes, bank address issues, verification problems, and legal or financial questions should be routed to support.
What should I include when asking for help?
Include your full name, account email, phone number, plan, item description, sender, carrier, tracking number, invoice or receipt if relevant, screenshots, and the specific action you want support to take.
Is my account and mail data protected?
ExpatPostal uses reasonable administrative, technical, and physical safeguards designed to protect customer privacy, mail records, document scans, package records, and account information. No system is completely secure, so members must also protect login credentials.
What should I do if I think my account was accessed without permission?
Contact support immediately, change your password if available, secure your email account, avoid sending sensitive documents through unsecured channels, and provide details about the suspected unauthorized access.
Can the chatbot answer every question?
No. The chatbot can answer general support and service questions from approved knowledge base content. It should not answer account-specific, legal, financial, tax, banking, residency, customs, immigration, billing dispute, refund, cancellation, or package-exception questions without human review.
Can support answer in Spanish?
The chatbot and staff may provide Spanish-language assistance where available, but pricing, eligibility, storage, forwarding, and policy answers should follow the current English source of truth.
Website and chatbot guidance
Use this Help Center as a source for website support copy, chatbot answers, live chat macros, email templates, and internal support workflows. The chatbot should answer only from approved knowledge base content and should hand off sensitive or account-specific questions to support.
Required chatbot guardrails
The chatbot should not promise immediate activation, international package forwarding, bank or agency address acceptance, legal/tax/banking/residency outcomes, check depositing or cashing, undisclosed pickup locations, or acceptance of prohibited or restricted items.
Recommended website placement: footer link, pricing page link, package pickup page link, checkout support link, chatbot knowledge base, onboarding email, and support auto-reply.
Publishing checklist
- Publish the related policy pages before linking the Help Center from pricing, package, checkout, or onboarding pages.
- Add the Help Center link to the website footer, pricing page, package pickup page, checkout support area, chatbot, and onboarding emails.
- Upload the Help Center FAQ CSV into GHL or the chatbot knowledge base so support answers match the website page.
- Create support inbox tags for billing, verification, package pickup, storage fees, restricted items, scan requests, refunds, and cancellations.
- Test the chatbot with package forwarding, Form 1583, bank acceptance, cancellation, storage fee, and prohibited item questions before using Auto-Pilot.
- Review real support conversations weekly and update this Help Center when customers ask repeated questions.